Inventory and Asset Tracking in Healthcare
If you manage a healthcare facility, you certainly understand the need for being able to track all your assets, whether equipment, furnishings or consumables. Our RMS Omega specialists also recognize how inadequate tracking systems can adversely affect patient care both immediately and in the long term.
Equipment
Hospital equipment ranges from basic wheelchairs and IV stands to sophisticated multimillion dollar imaging machines laboratory equipment. Such assets have to be tracked both for an efficient workflow and for the ability to respond immediately to an emergency. For example, with information entered into a centralized database, an orderly can quickly locate a bariatric wheelchair to take an extra-large patient to physio and an emergency room doctor can order a portable X-ray for a crisis situation. As long as the items are barcoded and scanned, they can be found when needed.
Of course, there is more to asset tracking than location. You can customize your healthcare barcode technology to support whatever information you need both to monitor your day-to-day operations and to plan purchases and budgets. All equipment can be described in detail from size, vendor and manufacturer to service history, maintenance schedule, usage history and users.
Supplies
You use an incredible range of consumable supplies in your hospital from toilet cleansers and dressings to bags of blood and drugs. As part of infection control initiatives, more and more supplies from bandage scissors to syringes have become disposable. Barcode technology allows you to keep track of the level of your inventory. After all, shortages could be literally life-threatening and too many supplies are costly to store and have a negative impact on your cash flow.
For the sake of the patient and staff safety, there can be no compromises in either number or quality of such supplies. Even cleaning products must meet a certain standard. All these stringent requirements mean that careful purchasing and accurate tracking of supplies are the tools of accountability for you, as the administrator.
Barcoding & RFID Technology as the Solution
In order to keep track of the healthcare facility’s equipment and supplies, most operators recognize the usefulness of barcoding and RFID technology. Every piece of equipment and every package of supplies that comes into the facility are labeled with whatever information you decide important for you and your managers to monitor its usage. Scanners or readers capture the data for a central database. It can be accessed on a permission basis by staff who need to know the location, condition and availability of goods.
The components of a successful solution include:
- Barcode & RFID labels encoded with all the information you decide you need about the items
- Printer for the labels, either desktop or mobile, direct thermal or thermal transfer
- Scanners which are usually wireless and often provide the function of a mobile computer
- Inventory or asset tracking software applications
There is an extensive array of products from which to choose. Our specialists have more than 17 years of corporate experience to draw on and are well trained to walk you through a selection process including:
- Review of your particular healthcare operations
- Identify your specific needs for barcode technology
- Develop a short list of software and hardware products
- Discuss the pros and cons of each option to help you make an informed decision
- Coordinate the installation, training and ongoing support services
The RMS Omega Solution
Our total solutions are comprised of hardware, printers, media, software and services. Deciding which of the components works best for your operation and environment may require the assistance of our Solutions Consultants. Contact us and together we’ll assure your organization a successful barcoding / RFID project. Below are some recommended components for inventory and asset management in the hospital.
